The Xcanex document scanner: update #3

Xcanex-scanner This is a follow up to my previous review posts (1, 2) on the Xcanex document scanner from piQximaging. Just a quick one. As you know, I like to complain about everything that doesn’t work perfectly, so this is of course about some more complaining…

But before I start complaining, I also need to say that I have come to appreciate the scanner to make a few scans here and there: e.g. the when I was ripping some CDs the other day, whose covers I could not find online, I just flipped them under the scanner and it was just a matter of seconds until I had the cover image saved with my ripped audio files. Or some of those official letters that you don’t know whether you will ever need them – probably not – but you don’t want to have them pile up on your shelf: I now just scan them, save them in Evernote or wherever, and get rid of the paper copy. I’m starting to think, maybe I would actually spend those 300 USD for the device (mine is a review copy).

But I guess I’d do some comparison work, especially regarding scan quality. In my last update, I already showed illustrated the limits of the device compared to a professional photocopying-machine-scanner, but I’m not sure how the Xcanex would fare when compared to something in the same price range or even with the various smartphone scanning apps out there, which do pretty much the same. But I’ll leave that comparison to others to make (please do tell us in the comments below!).

So, here is what I want to complain about (of course hoping that the developers will fix this in the next software update): I just scanned about 100 business cards that I have collected over the years. The good part is that the scanner offers timed automatic capture (i.e. it does one scan ever x seconds) so you just flip those cards under it, one after the other and it captures them, no problem. But once I had them all scanned, I wanted to drag-and-drop some of the scanned cards from the perfecapture software directly into Evernote. Unfortunately, it doesn’t work.

OK, let’s do copy-and-paste then. I tried to select a couple of scans and paste them into an Evernote-note. Well, it doesn’t work either. It only works with single scans. And when selecting a single scan, you cannot copy it with your usual “Ctrl+C” shortcut. No. You have to click on the “copy” icon of the perfecapture software. I think that’s quite cumbersome!

Next problem: after I copied various cards into Evernote, I wanted to delete them from the perfecapture software. At first it worked (or did it?), but now I cannot delete any of the scans. I don’t understand why. Maybe I hit some shortcut that protects scans from deletion? To be honest, I haven’t bothered to check the manual on this (laziness, but also experience that manuals rarely help with these things). Anyway, if this is not a bug, I think it should be transparent to the user why deleting is not possible (instead of the “delete” key just having no effect at all).

So, how do I get this scanning job finished without losing any card by not saving it? My last resort is to save all scans in a temporary folder and then drag and drop them from there into Evernote. So I selected all scans and hit “save”. Well, unfortunately, perfecapture is now asking me for each and every scan to manually confirm the file name. And no possibility to select “apply to all” or something like that. And it takes about a second between the save-dialogues to come up, so here I sit, spending another two minute just to save those scans. Developer fail!

Update on the Xcanex document scanner review

Xcanex-scannerI just thought I’d mention that there have been several software updates since my first review of the Xcanex Document Scanner by PiQximaging. The current version of the scanning software (called perfecapture) is 2.1.0.8.

I have installed it and it works fine. I did not do an entirely new install so I cannot say whether the glitches that I described with version 1.0 have disappeared, but I’m inclined to believe so since the developers seemed to take my review quite seriously when they wrote to me and apologized for the inconveniences I had encountered.

They also said that they

have studied the problems you encountered (from your blog post) and ver 2.1.0.7 solves them:
– installer issues when installing as Windows Standard User (not asking admin rights, no icon found)
– software hang and crashes caused by some USB 3.0 ports (marked with ‘SS’)

(Just as an aside: I don’t think I have a USB 3.0 port on my 4 year old PC, so that none of my hangs or crashes can have anything to do with that)

I can say that I still have the scanner on my desk and now and then, when I want to get rid of some papers and store them on Evernote, I flip them under the scanner and within less than a minute, the job is done and the original hardcopy goes into the shredder. It works just fine, although sometimes (when the paper is a bit too crumbled or has bent edges) the scanner does not recognize the edges of the paper 100 percent properly and cuts off a bit too much. (I guess this has something to do with the straightening algorithm which makes sure that your final image is always rectangular.) But in those cases where it matters, it is quite easy to correct this manually by repositioning the edges.

It has also been useful a couple of times when I urgently had to send a scanned copy of whatever document it was to whoever it was: I could do it from home. But for the ordinary scanning work, I still use the scanner/photocopier at work. It is faster, and the quality is better.

Here is a comparison between a 300 dpi scan from the photocopier and Xcanex:

image from Xcanex
image from Xcanex (click on image for 100% view)
image from photocopier
Image from photocopier (click on image for 100% view)

 

And here are the full page scans, if you want to see more (please note that it was me who cut off the margin in the Xcanex scan):

scan from photocopier
Full page scan from photocopier (click on image for 100% view)
Xcanex scan
Full page scan from Xcanex (click on image for 100% view)

I have to say that the point of this comparison is not to say that the Xcanex has bad scanning quality. It is actually quite amazing, considering the size of the device. And when it comes to ordinary size text, I would say it the difference is almost negligible for ordinary use. Where the difference becomes more obvious is in very small print in a coloured or grayscale context as in the image shown in the top left of the scanned page.  I am not making this a point of criticism, but I thought it is good to show where the difference to photocopier scans is, since many of us have access to those big machines at work.

So while the scanning quality is not a point of criticism here, the following is: The settings menu has now OK button, so you are left wondering: how do I save the changes?

settings menu
Perfecapture settings menu

At first I thought it is the big “Calibrate Scanner” button that is filling in while the OK button is on vacation or so, but then I noticed that changes actually seem to be save immediately as you make them and you close the Settings-dialogue with what would usually be a cancel button: the cross in the top right hand corner…

It would also be nice to have an option to scan directly into Evernote, but even without it, it is quite easy to do this: just activate automatic saving as shown in the screenshot above and then tell the Evernote client on your PC to watch the folder in which your scans are being saved and voilà! (That is: if your EN client reliably notices new files in the folder and uploads them to Evernote, which is unfortunately currently not the case, according to my experience).

Another option is to email your scans to your Evernote account, directly from the scanning software.

But I would really like to encourage the Xcanex developers to implement a “save in Evernote” button. It should not be too difficult to implement this using the Evernote API. Check it out here.